SOLICITATION NOTICE
Q -- Reasearch Coordinator
- Notice Date
- 5/16/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, NMC San Diego, Bldg 1 38400 Bob Wilson Drive, San Diego, CA, 92134-5000
- ZIP Code
- 92134-5000
- Solicitation Number
- N00259-03-T-0059
- Response Due
- 5/28/2003
- Archive Date
- 6/12/2003
- Point of Contact
- Ofelia Salas, Purchasing Agent GS-1105-05, Phone 619-532-8098, Fax 619-532-5596, - Joan Balazs, SPVY, Contract Specialist, Phone 619-532-5944, Fax 619-532-5596,
- E-Mail Address
-
OGSalas@nmcsd.med.navy.mil, jbalazs@nmcsd.med.navy.mil
- Small Business Set-Aside
- Total Small Business
- Description
- This notice is provided on a competitive basis, with intent to award a firm-fixed price order for a Research Coordinator. Solicitation Number N00259-03-T-0059, CLIN 0001 ? 1920 hours Research Coordinator in accordance with the following Statement of Work (SOW): 1. SCOPE OF CONTRACT: a. The work to be performed is located in the Naval Training Center Branch Medical Clinic and Naval Medical Center, San Diego. b. The Research Coordinator serves as the principal office and research assistant, performing administrative, data collection and analysis duties in support of ongoing and future refractive surgery research projects. c. The research coordinator is the primary liaison between internal or external work units. d. The incumbent provides administrative and research assistance to the Chairman, Ophthalmology Department, the Refractive Surgery Program Director, Research Director, Clinic Director, and Division Officer. 2. DUTY HOURS: The contractor shall be available for duty at the Naval Medical Center, San Diego or the Naval Training Center, San Diego, CA for a total of eight hours between the times of 0630-1700 (this includes a one-hour lunch), Monday through Friday. The contractor shall agree to extend these hours, as necessary, to ensure experiments are completed or deadlines met. The contractor will be given an equal amount of compensatory time to be scheduled upon mutual agreement of the contractor and GPOC. The contractor shall arrive for each scheduled shift in a well-rested condition and shall have had at least six hours of rest from all other duties immediately prior to reporting for shift. The contractor will not be paid for any hours not worked including any vacation and sick leave. A suitable replacement must be provided when the contract employee is unavailable for work. If the health care worker is absent for three or more consecutive days due to illness, he or she may be required by the Commanding Officer to provide written documentation from a qualified health care provider that he or she is free from communicable disease and the cause of the health care worker?s current illness. The Government reserves the right to examine and /or re-examine any health care worker who meets this criteria. The contractors services shall not be required on the following federal established holidays: New Year?s Day, Martin Luther King?s Birthday, President?s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran?s Day, Thanksgiving Day and Christmas Day. The contractor will not be compensated by the Government for these days. 3. DUTIES: Organizes research charts for consent. Ensures all necessary administrative and pre-operative information is complete and signed (if need be) for subject surgery and study subjects consent with provider. Notifies appropriate points of contact if chart is incomplete. Develops and maintains clinical and surgical schedule templates in Composite Healthcare System (CHCS). Ensures that subjects have signed consent prior to surgery and that provider has signed as well. Determines if subjects meet surgery and study inclusion/exclusion criteria and evaluates all laboratory testing ordered by clinic eye care providers before or after surgery. The incumbent will compile research results from subject measurement into appropriate databases, and participate in the analysis of the data. Assist in general data entry of subject records into a computerized database. Assist in the preparation of tables and graphs for manuscripts and presentations of research analysis/data. Assist in determining subject?s eligibility for research studies in refractive eye surgery, and contact subjects accordingly. Coordinates research schedule calendar for the Program Director, Research Director and other clinical investigators. Coordinates subject examination for study subjects. Make arrangements for time, participants and locations of meetings in accordance with instructions from the Program and Research Directors. Controls access to and manages the schedule for the clinic conference room ensuring all conferences, classes, pharmaceutical representatives, and other commands onboard Branch Medical Clinic have access for required meetings, presentations and training. Screens incoming calls and visitors for the Research Division. Uses knowledge of department organizations, functions and policies to determine priority of the call or visit and furnishes information personally or refers callers to the appropriate points of contact. Takes and transcribes minutes for weekly and monthly staff meetings. Maintains an action item tickler to keep track of action due dates set for completion agreed upon at meetings. Serve as Liaison for the Ophthalmology Department/PRK Program with other commands, departments and services. Sorts, processes and prioritizes incoming and outgoing research correspondence except for mail addressed personally to a supervisor or ?Eyes Only?. Retains correspondence that can be handled personally and composes routine replies. Uses the Composite Health Care System (CHCS) to schedule subject appointment, and Electronic (Email) system to reply to messages to personnel in the clinic, subjects, and to other commands or organizations. Establishes and maintains appropriate files; maintains correspondence tracking log and tickler file for reports. Respond to routine and non-technical requests for information readily available from files. This may involve determining whether or not to release the information based on the nature or degree of sensitivity of the information and the requester?s authority to receive information. The incumbent uses a variety of office automation software in support of the organization. Determine the best software type of each report (such as database or spreadsheets). Use graphics software to provide graphics symbol, charts, and graphs for viewgraphs or paper presentations. Accurately and promptly transmits and receives documents and messages electronically using PC?s or workstations. Utilizes Microsoft Office computer programs to prepare reports and correspondence from original of draft formants to include ?By direction? items if appropriate and makes revisions as required in accordance with the DOD Correspondence Manual. Prepare correspondence, reports, and other research documents: Accurately prepares correspondence, reports, or similar materials from handwritten or electronic drafts. Ensure correct grammar, spelling, capitalization, punctuation and appropriate format in work prepared by self and others. Return material needing correction to the originator when necessary. Updates research clinic phone listings and the providers recall bill to include pager number and other pertinent information. Assist the reception and scheduling staff with checking in subjects, scheduling subject appointments as it applies to research protocols. Inform subjects of research study schedule and appointments. Prepares Subject Information Packets and electronically mails to non-local subjects. Maintains packets returned with proper signatures, and notifies subjects if incomplete/not received. Notify and inform subject Commanding Officer about subject participation in a research project. Inform Commanding Officer about study requirements and time away from parent command for study participation. Ensure CO approval is obtained prior to study enrollment. Incumbent interprets, applies and/or adapts guidelines in performing major duties. Judgment will be required in locating and selecting the appropriate guidelines, references and procedures for application to specific cases, referring significant deviations or situations to the supervisor for which existing guidelines cannot be applied. The contractor shall comply with the medical staff rules, regulation and bylaws related to clinical practice as promulgated by the Medial Treatment Facility Commander and the nationwide standards of practice of the Ophthalmology specialty. 4. REQUIREMENTS: Specific job requirements: An Associate?s/B.A/B.S degree in science with relevant laboratory experience and work experience are required. Knowledge of current rules and regulations for refractive surgery in all Navy and Marine Corps warfare communities required. A minimum of one-year experience in the last three years selecting patients for LASIK and PRK surgery required. Contractor must be able to intertrate clinical results such as refraction, and corneal thickness and make patient treatment calculations for Alcon, Nidek, B&L and Visx excimer lasers. Experience with medical research administration including Institutional Review Board (IRB) requirements, FDA investigational device exemptions and performing informed consent required. Advanced skills using the Composite Healthcare System (a DoD clinical healthcare database system) (CHCS) including viewing and updating patient demographics, schedules management and viewing and interpreting laboratory testing required. Ability to communicate orally and in writing using grammatically correct English required. Knowledge of grammar, spelling, capitalization, and punctuation to process a variety of correspondence accurately. Ability to compose technical and non-technical correspondence from handwritten notes, recordings, etc. Knowledge of Navy Correspondence formats, forms, command correspondence policies and military (Navy/Marine) terminology required. Basic knowledge of Navy and Marine Corps rank and military customs and courtesy required. Knowledge of the duties, priorities, commitments, policies and program goals of the staff sufficient to perform assignments such as reviewing publications, directives, and other materials which may effect the Clinic. Knowledge of standard office equipment such as computers, copiers, fax machines, etc. to perform routine clerical and administrative functions. Knowledge of PCs and software such as word processors, graphics, spreadsheets, database management systems and communications; specific familiarity with MS Word, Excel, PowerPoint, Access and Outlook required. Specific skills in computer applications include the ability to input data to obtain reports, create forms, compose correspondence, create charts, graphs, messages, letters, etc. in Microsoft Office, Word, Power Point, Excel, Access, Outlook and various other programs developed for the Navy?s use. Knowledge of Privacy Act and HIPPA regulations pertaining to the confidentiality of Health records, medical information contained therein, and the security requirements of such documents and information required. Knowledge of relevant guidelines including: dictionaries, Navy Correspondence Manual, Clinic and departmental SOPs, Department of the Navy and Department of Defense Instructions and Manuals concerning such matters as correspondence procedures of time and leave regulations, and the operating policies of the supervisor required. Basic requirements: The contractor will be neat, clean, well groomed and in appropriate clothing when in patient care areas. Hair shall be neatly trimmed and combed. The contractor shall display an identification badge on the right breast of his or her outer clothing, which includes the contractor?s full name and professional status. The contractor shall become acquainted with and obey all station regulations, shall perform in a manner to preclude the waste of utilities, and shall not use Government telephones for personal business. All motor vehicles operated on the installation by the contractor shall be registered with the base security service according to applicable directives. Eating and smoking by the contractor are prohibited in patient care areas and are restricted to designated areas. The contractor is not prohibited, by reason of his or her performance under this contract, from outside employment so long as there is no conflict with the performance of services under this contract. The contractor shall make no use of any Government facilities or other Government property in connection with outside employment. All financial, statistical, personnel, and technical data which is furnished, produced or otherwise available to the contractor during the performance of the contract are considered confidential business information and shall not be used for purposes other than performance of work under this contract nor be released by the contractor without prior written consent of the Department Head or designated representative. Any presentation of any statistical or analytical materials, or any reports based on information obtained from studies covered by this, will be subject to review and approval by the Department Head or designated representative before publication or dissemination. The Secretary of the Navy has determined that the illegal possession or use of drugs and paraphernalia in a military setting contributes directly to military drug abuse and undermines command efforts to eliminate drug abuse among military personnel. The policy of the Department of the Navy (including the Marine Corps) is to deter and detect drug offenses on military installations. Measures taken to identify drug offenses on military installations and to prevent introduction of illegal drugs and paraphernalia include routine random inspection of personal possessions on entry or exit. If there is probable cause to believe that the contractor has been engaged in use, possession, or trafficking of drugs, the contractor may be detained for a limited period of time until he or she can be removed from the installation or turned over to the local law enforcement personnel having jurisdiction. When illegal drugs are discovered in the course of an inspection or search of a vehicle operated by a contractor, the contractor and vehicle may be detained for a reasonable period of time necessary to surrender the individual and vehicle to appropriate civil law enforcement personnel. Action may be taken to suspend working privileges as well as installation driving privileges. Implicit with the acceptance of this contract is the agreement by the contractor to comply with all Federal and State laws as well as regulation issued by the commander of the military installation concerning illegal drugs and paraphernalia. 5. FAILURE TO PERFORM: Should the contractor be unable to perform duties under this contract due to medical or physical disability for more than 13 consecutive days or because of questions concerning competency, ethics, or conduct, performance under this contract may be suspended by the contracting officer until such medical or physical disability is resolved, or until such questions concerning competency, ethics, or conduct have been resolved. If performance under the contract is so suspended, no compensation or reimbursement shall accrue to the contractor so long as performance is suspended. This is a combined synopsis/solicitation for commercial services, prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This is a small purchase, small business set-aside. The NAICS number is 541380 and the size standard is $5.0. This announcement constitutes the only solicitation, quotations are being requested and a written solicitation will not be issued. The solicitation number, N00259-03-T-0059, is issued as a Request For Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through FAC 2001-07. The period of performance is one (1) year. This acquisition incorporates the following FAR clauses: 52.211-17 DELIVERY OF EXCESS QUANTITY (SEP 89); 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (Oct 95); FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (Oct 95) must be completed and submitted with your quote (please contact Phyllis Kennedy at 619-532-8100 if a copy is needed); in accordance with FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS?Evaluation Factors, listed in order of importance, will be: Technical qualifications and experience meeting the requirements of the SOW and price. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (Aug 96); DFARS 252.212-7001 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS APPLICABLE TO DEFENSE ACQUISITIONS OF COMMERCIAL ITEMS (JUL 2002), the following clauses are incorporated by reference in paragraph (b): 52.222-26 EQUAL OPPORTUNITY (E.O. 11246); 52.222-35 AFFIRMATIVE ACTION FOR SPECIAL DISABLED AND VIETNAM ERA VETERAN (38 U.S.C. 4212); 52.222-37 EMPLOYMENT REPORTS ON SPECIAL DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA (38 U.S.C. 4212); 52.222-36 AFFIRMATIVE ACTION FOR HANDICAPPED WORKERS (29 U.S.C. 793); 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 95); DFARS 252-225-7001 BUY AMERICAN ACT AND BALANCE OF PAYMENT PROGRAM (MAR 1998); 252.204-7004 REQUIRED CENTRAL CONTRACTOR REGISTRATION (MAR 1989). All responsible sources may submit a quote which will be considered. Responses will only be accepted via fax @ 619-532-5596 Attn: Ofelia Salas or by E-mail to ogsalas@nmcsd.med.navy.mil.
- Place of Performance
- Address: Naval Medical Center, SD, 34800 Bob Wilson Dr., San Diego, CA, , , ,
- Zip Code: 92134
- Zip Code: 92134
- Record
- SN00326003-W 20030518/030516213741 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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