SOLICITATION NOTICE
V -- CONFERENCE SPACE RENTAL AND HOTEL SERVICES
- Notice Date
- 4/11/2003
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs Austin Automation Center, (316= ), 1615 Woodward Street, Austin, Texas 78772
- ZIP Code
- 78772
- Solicitation Number
- 777-03-H019
- Archive Date
- 5/22/2003
- Point of Contact
- Contracting Officer - Linda Starks, Event Manager, (205) 731-1812 = ext. 321
- E-Mail Address
-
Email your questions to Linda Starks
(linda.starks@lrn.va.gov)
- Description
- Description This is a combined synopsis/solicitation to negotiate a Firm Fixed Price type contract for Hotel Accommodations, Conference Space, and Hotel Services located in the geographic area: Las Vegas, NV. Request for Quotation 777-03-H019 is in accordance with FAR Subpart 12.6-Streamlined Procedures for Evaluation and Solicitation for Commercial Items. This is not a solicitation for Event Planning Services. This announcement incorporates provisions and clauses in effect through FAR FAC 2001-11 and VAAR 97-9. NAICS Code 721110 and the small business size standard is $6 million. This BOS announcement/solicitation is solicited unrestricted and constitutes the only bid document that will be issued. The Period of Performance for this requirement is August 18, 2003 =96 August 20, 2003 (approximately 95 sleeping rooms, and required meeting space). The Department of Veteran Affairs, Employee Education System (EES) is sponsoring a training conference on the topic of Psychosocial Rehabilitation Services. The hotel must accommodate 95 sleeping rooms (based on the timeframe), must provide all requirements specified for conference needs in Parts A, B, C and D below, and must provide lodging rates within the stated Government Per diem. A separate written solicitation document will not be issued. A response to requirements listed below shall be submitted on letterhead and must address all requirements listed in a separate technical proposal. A Hotel Contract shall be submitted with your proposal, along with descriptive literature to include sleeping rooms, meeting room space, diagrams and square footage. The hotel facility must be FEMA approved and listed on the U.S. Fire Administration Hotel and Motel National Master List found at=20 http://www.usfa.fema.gov/hotel/search.cfm.=20 The hotel facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq.). The hotel facility must accommodate an estimated 100 attendees with the following needs: Part A: Hotel Lodging - (1a) 95 sleeping rooms for participants check-in on 08/18/03 with checkout on 08/21/03. Rooms must be individual/private-sleeping rooms with toilet facilities at or below government per Diem rate for Las Vegas, NV ($79). Payments for Part A shall be processed by Government Travel Credit Card from each participant. Part B: (1) Meeting Space: 1 General Session Meeting Room for 08/19/03 =96 08/20/03 to accommodate 100 ppl setup in rounds with crescent seating (6 to 7 per table). General Session room will also be used for 2 breakout rooms so a room with a sliding wall is required. Ceiling in General Session room must be a minimum of 9 feet. Head Table on a riser next to the podium for 4 ppl in the front of the General Session room; 1 skirted 6=92 table in the rear of the General Session for conference materials; general session room is needed by 5:00 pm on August 18, 2003 (2) Two breakout rooms needed beginning August 19, 2003 from 8:00 a.m. until 5:00 p.m. and should be set up in crescent rounds to accommodate 30 people each; one 6=92 skirted table in rear of each breakout room for program materials. These rooms should be very close to general session room and break area. Registration to be set-up outside of the general session room (two 6=92 skirted tables with four chairs and two waste baskets.) NLT 4:00 p.m. on 8/18/03.=20 Part C: Light refreshment for morning and afternoon breaks will be required from August 19 through August 20, 2003. Part D: 1.Other requirements; variety of restaurants within walking distance (not to exceed 4 normal blocks) in safe area. Award will be made to the offeror determined to be the Best Value to the Government in accordance with FAR 52.212-2 evaluation factors. Evaluation may be made with or without discussions with the offeror(s). Technical proposals will be evaluated for size, quality of services and accommodations, location, and experience with large conferences. VA reserves the right to conduct an on-site inspection of offered facilities. Prices will be evaluated in terms of cost for accommodations and service, cancellation and attrition, refreshments. All responsible sources that can meet the requirements and provide items as listed above may respond to this solicitation by submitting cost and technical proposals, hotel contract and descriptive literature. Any offer that does not meet the solicitation requirements will be rejected as non-responsive. The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://www.arnet.gov/far (FAR) and http://www.va.govoa&mm/vaar/=20 (VAAR); 52.212-1 Instructions to Offerors Commercial Items; 52.212-2 Evaluation Commercial Items (factors listed in descending order of importance: (1) Size and quality of services and accommodations; (2) Location; (3) Experience with large conferences, and (4) Price. Size and quality of services and accommodations, location and experience with large conferences, when combined are more important than price; 52.212-3 Offeror Representations and Certification-Commercial Items.=20 Offerors must include a completed copy of Offeror Representations and Certification along with his/her offer); 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes on Executive Orders Commercial Items and in accordance with FAR 12.603(c )(2)(xii) the following provisions under the clause apply (b)(11)-(b)(15), (b)(19)(i), (b)(21), (b)(25) (b)(26) applies if Government Purchase Card is used, (c)(1), (c)(2), and (c)(4); FAR 52.232-18 Availability of Funds; VAAR 852.270-4 Commercial Advertising; 852.237-70 Contractor Responsibilities; and 852.270-1 Representatives of Contracting Officers. Proposals shall include all information required in 52.212-1, Schedule of Prices Offered, and a completed copy of provision 52-212-3. Submit all price, descriptive literature, technical proposals, and Hotel Contract to Linda Starks, Event Manager/Contracting Officer, EES, 950 22nd Street North, Suite 500, Birmingham, Al. 35244. Phone: 205-731-1812 x-321, FAX: 205-731-1821, email: linda.starks@lrn.va.gov. Faxed proposals will be accepted. Closing date for receipt of proposals is April 22, 2003 at 4:00p.m. CST.
- Web Link
-
RFP 777-03-H019
(http://www.bos.oamm.va.gov/solicitation?number=3D777-03-H019)
- Record
- SN00301749-W 20030413/030411213506 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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