Loren Data's SAM Daily™

FBO DAILY ISSUE OF NOVEMBER 22, 2002 FBO #0355
MODIFICATION

S -- Janitorial Services

Notice Date

11/20/2002
 

Notice Type

Modification
 

Contracting Office

Department of Agriculture, Forest Service, R-1 Clearwater National Forest, 12730 Highway 12, Orofino, ID, 83544
 

ZIP Code

83544
 

Solicitation Number

RFQ-R1-5-03-5
 

Response Due

12/4/2002
 

Archive Date

12/19/2002
 

Point of Contact

Terri Ott, Contract Specialist, Phone 208-476-8299, Fax 208-476-8288,
 

E-Mail Address

tlott@fs.fed.us
 

Small Business Set-Aside

Total Small Business
 

Description

RFQ-R1-5-03-5, Janitorial Services at Powell Ranger District, in accordance with the specification attachments. PRICE PER MONTH $___________ EVALUATION AND AWARD (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Experience and Record of Past Performance - experience of the firm in similar kinds of work and geographical areas, and performance record for previous work; (2) Personnel - experience, technical competence and recruiting and retention security/training of persons assigned to supervise and perform the services; (3) Technical Approach - adequacy of approach and quality control procedures; (4) Price. Technical approach, past experience and performance and personnel, when combined, are of equal importance as price. SCOPE OF CONTRACT The services to be accomplished under this request for quotations are janitorial services in buildings located at Powell Ranger Station, 45 miles West of Lolo, MT (MM 161.5 off Highway 12). Services include furnishing all labor, supervision, transportation, and incidentals to perform work in accordance with its specifications, terms and conditions. DESCRIPTION OF AREAS COVERED BY THE CONTRACT Main Office Building, No. 2014, 8483 sq. ft. Warehouse Office and Bathroom, No. 2206, 300 sq. ft. Wannigan, No. 2613, 480 sq. ft. Engineering Building, No. 1313, 600 sq. ft. Bathhouse, No. 1604, 330 sq. ft. Exercise Room, No. 2016, 533 sq. ft. Cookhouse, No. 1401, 2660 sq. ft. Womens Bunkhouse, No. 1334, 1260 sq. ft. Mens Bunkhouse, No. 1335, 1260 sq. ft. Womens Bunkhouse, No. 1311, 1760 sq. ft. Mens Bunkhouse, No. 1312, 1760 sq. ft. 4-Quad Unit, No. 1360 (Upper N, Upper S, Lower N, Lower S), 490 sq. ft. OFFICE BUILDING NO. 2014 TWICE A WEEK 1. During the months of June through September clean bathrooms thoroughly. Replenish with soap, paper towels and toilet paper ONCE A WEEK 1. Empty all wastebaskets, throughout office and bathrooms, into dumpster by the warehouse. Replace garbage bags as needed. 2. Vacuum all carpeted areas upstairs and down. Mop all linoleum areas upstairs and down. Mop the plastic floor cover in the upstairs kitchen. Vacuum mats in front and back entry ways. 3. During the months of October through May clean bathrooms thoroughly. Replenish with soap, paper towels and toilet paper. 4. Sweep thoroughly the outside front and back landings and stairs. Empty and wash out ashtrays at front and back doors. 5. Clean drinking fountain upstairs and downstairs. ONE TIME ONLY (clean once in the spring at an agreed upon time with the C.O.R.) 1. Wash screens and all windows inside and out. There are a total of 26 windows in the building. WAREHOUSE NO. 2206 OFFICE, BATHROOM AND SHOWER STALLS ONCE A WEEK 1. Empty all wastebaskets in bathroom and maintenance office. 2. Clean counter top, mirrors and sinks. Clean toilet and shower stalls thoroughly. 3. Replenish soap, toilet paper and paper towels. Clean floor of shower with disinfectant. 4. Mop all linoleum floors in maintenance office, hallway and bathroom thoroughly. ONE TIME ONLY (clean once in the spring at an agreed upon time with the C.O.R.) 1. Wash screens and windows inside and out in maintenance office. WANNIGAN NO. 2613 TWICE A MONTH 1. Dust and damp wipe table top, chest of drawers, storage cabinet, chairs and refrigerator. Dust window sills and levelor blinds. Remove mouse tracks from furniture, floors and chest of drawers when it becomes evident. 2. Clean bathroom sink, mirror and toilet. Replenish toilet paper. Wipe inside and outside of refrigerator using disinfectant. Vacuum carpet. Mop floor in bathroom. Clean shower stall using disinfectant. 3. Thoroughly sweep off front porch and steps. ONE TIME ONLY (clean once in the spring at an agreed upon time with the C.O.R.) 1. Wash window valances, curtains, bedspreads, bedding and replace. 2. Wash windows inside and out. 3. Shampoo carpets. EXERCISE ROOM NO. 2016 ONCE A MONTH 1. Vacuum completely ONE TIME ONLY (Clean once in the spring at an agreed up time with C.O.R.) 1. Wash windows inside and out. 2. Shampoo carpets. BATH HOUSE NO. 1604 OPEN APPROXIMATELY FROM JUNE THROUGH OCTOBER ONCE A WEEK FROM JUNE THROUGH OCTOBER 1. Sweep. 2. Mop floors with disinfectant. 3. Clean sinks thoroughly. Clean mirrors. 4. Restock with soap, toilet paper, paper towels and garbage bags. 5. Empty garbage. 6. Mop shower footboard and shower floor under foot board with disinfectant. 7. Thoroughly clean toilet. ONCE IN OCTOBER PREPARE FOR WINTERIZING 1. Wash windows inside and out. COOKHOUSE NO. 1401 ONCE A WEEK FROM JUNE THROUGH OCTOBER AND ONCE A MONTH FROM NOVEMBER THROUGH MAY 1. Sweep and mop floors. 2. Clean sinks thoroughly. 3. Restock with soap, toilet paper, paper towels and garbage bags. 4. Clean bathroom sink, mirror and toilet. Clean shower stall using disinfectant. 5. Vacuum carpets. 6. Sweep off porches and steps. ONE TIME ONLY (Clean once in the spring at an agreed upon time with C.O.R.) 1. Wash windows inside and out. 2. Shampoo carpets. ENGINEERING BUILDING NO. 1313 THREE CLEANINGS ONLY (Twice in October and once in November) 1. Dust and damp wipe table top, chest of drawers, storage cabinet, chairs and refrigerator. Dust window sills and levelor blinds. Remove mouse tracks from furniture, floors and chest of drawers when it becomes evident. 2. Clean bathroom sink, mirror and toilet. Replenish toilet paper. Wipe inside and outside of refrigerator using disinfectant. Vacuum carpet. Mop floor in bathroom. Clean shower stall using disinfectant. 3. Thoroughly sweep off front porch and steps. 4. Wipe down counter tops, stove tops and table. ONE TIME ONLY (Clean once in the spring at an agreed upon time with C.O.R.) 1. Wash window, valances, curtains, bedspreads, bedding and replace. 2. Wash windows inside and out. 3. Shampoo carpets. BUNKHOUSES NO. 1311, 1312, 1334, 1335 ONCE A YEAR (Clean once a year in the spring at an agreed upon time with C.O.R.) 1. Dust and wipe down everything. 2. Wipe down counters, clean stoves, burners and ovens inside and out. Clean refrigerators inside and out. 3. Scrub floors and remove all scuff marks. 4. Clean bathrooms, toilets and showers thoroughly. 5. Wash windows inside and out and also glass on front doors. 6. Dust levelor blinds and wash all curtains and rehang. 7. Sweep off front porch and steps. 8. Sweep, vacuum, and mop floors of attached laundry rooms in bunkhouses 1334 and 1335. Empty wastebaskets. Wipe clean inside and out of wash machine and dryer. Clean out laundry sink and wash door glass inside and out. QUAD UNITS NO. 1360 UPPER N., 1360 UPPER S., 1360 LOWER N., 1360 LOWER S These units are used as single dwellings, bunkhouses, or on a daily basis for off district employees like the Wannigan. If used as a dwelling, nothing is to be done. If used like the Wannigan see Wannigan No. 2613. If used as a bunkhouse see Bunkhouse No. 1311, 1312, 1334, 1335. C.O.R. will keep contractor up to date with information on how the units will be used and other changes. As of August of 1999 unit 1360 Lower North will be cleaned as Bunkhouse with the following added: 1. Shampoo carpets. As of August of 1999, all other units in the Quad are being used as dwellings and no contracted cleaning will be necessary unless the C.O.R. states. GOVERNMENT-FURNISHED PROPERTY The Government will deliver to the contractor the materials, supplies, equipment, property of services (hereinafter referred to as Government-Furnished Property) at a time and place listed below. The contractor shall be liable for all loss or damage of such delivered Government-Furnished Property until completion and final acceptance of work required under this contract. If the Government fails to make timely delivery of such Government-Furnished Property suitable for its intended use, and upon written request from the contractor, the Contracting Officer will make an equitable adjustment of contract delivery or performance dates, contract price, or both, pursuant to the Changes clause of the General Provision of this contract. The Government will furnish toilet paper, paper towels, hand soap, light bulbs, garbage bags, all cleaning compounds, disinfectant, polish, floor was, stripping compound, carpet shampoo, carpet shampoo machine, floor buffer, vacuum cleaner, brooms, dust pans and any other equipment and supplies required. WORKMANSHIP All workmanship shall be first class and shall be subject to the inspection and approval of the Contracting Officer or their representative (C.O.R.). STANDARD OF CLEANLINESS The Contractor shall remove all visible foreign material from the areas to be cleaned. QUALITY ASSURANCE SURVEILLANCE PLAN The Government quality assurance (QA) person will monitor performance through inspection and customer complaints. Work not performed adequately shall be performed again at no additional cost to the Government. The Contractors designated representative for quality control will be informed as soon as practicable, and shall act promptly to correct the deficiency. STANDARD All work shall be performed in accordance with specifications. Any failures in performance shall be corrected immediately upon notification. Payment for deficient work which cannot be corrected will be subject to an equitable adjustment in contract price. The work shall not interfere with Government business or work being done by other Contractors. The contractor shall not disturb papers on desks, open drawers and cabinets, go through recycling bins, or use telephones and office machines. The contractor will not be accompanied by children, pets, or other people who are not approved employees of contractor. Doors to the office to remain locked while performing cleaning. No wastebaskets, cleaning supplies or other items are to be placed on office equipment, desks, tables or furniture. PAYMENT All work must be completed on time and be accepted before payment will be made. Contractor shall prepare an invoice monthly and give it to the C.O.R. Payment will be made monthly at the contract price per month for services performed to standard. The monthly contract rate shall be prorated for services required for less than one month. Quality adjustments shall be made when work has not been performed according to contract and the Contractor did not or could not correct the situation. An example of work that could not be corrected is failure to perform work that is required on a daily basis, such as cleaning bathrooms or emptying trash cans. The adjustment will be determined by totalling work not performed during the payment period and comparing it to the total work scheduled to be performed. If this comparison results in greater than 10% of the work not performed, an equal adjustment will be made. LIABILITY The Forest Service does not carry nor is responsible for any injury to contractor. Contractors are deemed to be independent vendors and responsible for their own accident insurance. PRE-WORK CONFERENCE Prior to the start of work under this contract, a meeting will be held by the Contracting Officer and/or his/her authorized representative and the Contractor. The purpose of the Pre-Work conference will be: to discuss work methods and schedules; to thoroughly review the scope and terms of the contract; to review the responsibilities of the Contractor, Government and all individuals to be involved in the contract; to clarify work ordering and payment procedures; and to promote better understanding and cooperation between the Contractor and Government. CONTRACT TERM The initial contract period will be from Date of Award through September 30, 2003, approximately 10 months. The option periods shall be for one year each, from October 1 through September 30. OPTION TO EXTEND THE TERM OF THE CONTRACT (FAR 52.217-9)(MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three years. ECONOMIC PRICE ADJUSTMENT (a) Contract unit prices will be adjusted annually, at the time of renewal to reflect increases or decreases in the cost of performance of the contract work. The method of adjustment shall be as follows: (1) Within 30 days after receipt of the Governments notice of intent to renew, the Contractor shall submit a request for adjustment along with supporting documentation of applicable changes in payroll costs. The percent of increase or decrease in these payroll costs, which are beyond the control of the Contractor, will be the basis for adjusting the unit prices. Changes in the wages and fringe benefits prescribed by the Services Contract Act Wage Determination, FICA, Workmans Compensation, unemployment insurance and other required payroll costs are examples of applicable costs. Wage Determination No. 1994-2159 Revision 19 shall apply.
 

Place of Performance

Address: Powell Ranger Station,, Clearwater National Forest,, 45 miles west of Lolo, MT on Highway 12

Zip Code: 59847

Country: USA
 

Record

SN00207971-W 20021122/021120213133 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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