SOLICITATION NOTICE
Q -- Q-GASTROENTEROLOGY SERVICES
- Notice Date
- 10/2/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs Medical Center, VISN 7 Network Logistics Office, 1 Freedom Way, Augusta, Georgia 30904-6285
- ZIP Code
- 30904-6285
- Solicitation Number
- 247-0133-03
- Point of Contact
- Contracting Officer - Brenda B. Tabor, Contracting Officer, (706) 733-0188 ext. 6637
- E-Mail Address
-
Email your questions to Brenda B. Tabor
(brenda.tabor2@med.va.gov)
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information contained in this notice. This procurement is being conducted under Simplified Acquisition Procedures in accordance with FAR Part 13. This announcement constitutes the only solicitation a written solicitation WILL NOT be issued. The solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through FAC 2001-09. The VA intends to award a firm-fix priced, non-personal services contract for Health Care Resources in accordance with Public Law 104-262 and the authority of Title 38 USC Section 8153. WJBD Veterans Affairs Medical Center (VAMC) plans to negotiate on a sole source basis with Associates in GI, 114 Gateway Corporate Blvd, Suite 150, Columbia, SC 29203. The Government intends to solicit and negotiate with only one source under the authority of FAR 6.302-1. Interested persons may identify their interest and capabilities to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. A determination by the Government not to compete this contract based upon responses to this notice is solely the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The SIC Code is 621111 and the size standard is $8.5 million. SCHEDULE: Contractor shall perform GI procedures and consultation visits on entitled beneficiaries of the Dorn VA Medical Center, Columbia, SC. Services for a 3-month period. Services will be provided at the contractor's facility Monday through Friday. Flexible Sigmoidoscopy Clinics to be performed on Saturdays at contractor's office, or at the Dorn VAMC, or both. VA intends to award a contract that provides for a capitated rate method of payment. This rate includes all services outlined in this contract. Costs should represent an all-inclusive reimbursement for routine delivery of GI procedures. Offer should quote a capitated rate per procedure. I. Payment to be made per CPT code for consultation office visits and procedures, Monday - Friday, using Endoscopy Center of contractor's choice for procedures Sigmoidoscopy: 1.45330; 2.45331; 3. 45333; 4. 45334; Colonoscopies: 5. 45385; 6. 45378; 7. 45380; 8. 45382; 9. 45383; 10. 45384; Endoscopys: 11. 43200; 12. 43202; 13. 43204; 14. 43205; 15. 43215; 16. 43216; 17.43217;18. 43219; 19.43220; 20.43226; 21. 43227; 22. 43228; 23. 43234; 24. 43235; 25. 43239; 26. 43241; 27. 43243; 28.43244; 29. 43245; 30.43246; 31. 43247; 32. 43248;33. 43249; 34. 43250; 35. 43255; 36. 43258; 37. 43259; ERCP: 38. 43260; 39. 43261; 40. 43262; 41. 43263; 42. 43264; 43. 43265;44. 43267; 45. 43268; 46. 43269; 47. 43271; 48. 43272; GI Outpatient Office visits - New Consults: 49. 99242; 50. 99242; 51. 99243; 52. 99244; 53. 99245; New Patients: 54. 99201; 55. 99202; 56. 99203; 57. 99204; 58. 99205; Est. Patient: 59. 99211; 60. 99212; 61. 99213; 62. 99214; 63.99215 II. Flexible Sigmoidoscopy Clinics performed at contractor's office on Saturdays: Sigmoidoscopy: 1. 45330; 2. 45331; 3. 45333; 4. 45334; III. Saturday Flexible Sigmoidoscopy Clinics performed at the Dorn VAMC: Sigmoidoscopy: 1. 45330; 2. 45331; 3. 45333; 4. 45334; IV. On-Call Services: Contractor will provide on call coverage during non-work hours to include evenings, nights, weekends and holidays. Contractor must respond and arrive at the VA within 45 minutes of call for non-duty hours/nights/weekends. As part of this schedule, call will be taken one week at a time, or on emergency basis when available. Week starts on Tuesday at 4:30pm and ends on Tuesday at 8:00am. The week call schedule will include being responsible for all inpatient consultations received during the week of call to be seen within 24 hours of request and for call back during non-work hours Tuesday through Tuesday, to include any Federal holidays and all hours of the weekend. Weekend and holiday call require making rounds to see inpatients once a day. Quote flat fee for weekly call, or per weekday call, weekend call, and Holiday call. STATEMENT OF WORK: (A) The contractor shall provide physicians who are board certified or board eligible in Gastroenterology. (B) The services shall be provided at the office of the contractor and endoscopy center of contractor's choice, or for Saturday Flexible Sigmoidoscopy Clinics, at office of contractor and/or Dorn VAMC. (C) Contractor will be required to access our Computerized Patient Record System, CPRS. All physicians working under this contract will be required to use the CPRS system for notes, lab/x-ray requests, prescriptions, etc. They will receive training from VA employees. All visits, exams, etc. or any type of encounter information will be documented/signed within 48 hours of view alert that provider receives. If there is no documentation/signature, contractor will not be paid of this encounter. The cost of background security checks required for access to the medical center computer system will be borne by the contractor, along with providing designated individuals, their functions, and proof of background checks. Contractor is also responsible for providing equipment/software necessary to enter information into the medical center's CPRS system. VA will provide to the Contractor a list of names, addresses, social security numbers and telephone numbers of the patients that are to be scheduled for the procedures. (D) Bowel preps will be mailed to the patient from the Pharmacy at the VA based on prescription that is written by contracting physician. (E) Appointment and information letters and preparation instructions will be typed for the patient by contractor's office with a map giving directions on how to get to their office and brought to the VA to be mailed out with the prescriptions. (F) The VA will provide specimen containers approved by the VA Laboratory to the contractor. Specimens will be brought to the VA Laboratory. (G) Pathology lab results will be reviewed by the contractor, and appropriate follow-up with veteran will be made, and/or referral to VA surgical services, radiology, etc. when indicated. (H) Contractor provided physicians will comply with JCAHO and the Department of Veterans Affairs (VA) requirements and by-laws pertaining to patient treatment, VAMC Quality Assurance requirements, locally accepted tenets of standards of care, and the Mission of the VA. Non-compliance of these requirements may result in the revocation of clinical privileges. (I) The services specified may be changed by written modification issued by the Contracting Officer. (J) All physicians shall have credentialing and privileging completed by the VA before performing procedures under this contract. (K) The parties agree that the Contractor, its employees, agents and subcontractors shall not be considered VA employees for any purposes. (L) Contractor shall submit invoices to: Chief, Fiscal Service (544/04), WJBD Veterans Affairs Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209. Contractor's invoices shall reference the following information: Contract No., Patient Name, Last four numbers of Patient's Social Security Number, Procedure CPT Code, and Contractor's Charge per CPT Code. Contractor shall be paid on a per capitated rate per procedure. (M) The Contractor shall comply will all applicable Federal, State and Local laws, executive orders, rules and regulations applicable to its performance under this contract. (N) Upon award of a contract, the Contracting Officer will appoint a Contracting Officer's Representative (COR) to assist with the contract monitoring requirements. (O) Documentation for visits, procedures, etc. shall be complete, timely and reported using CPT codes. Dorn VAMC audit will be performed by Patient Operations' Medical Record Technicians (MRTs) regarding appropriate CPT code used based on review of notes and other medical reports. Contractor will comply with DVA and Medicare documentation, coding, and billing guidelines (to include NCCI edits). If MRTs do not agree with CPT code billed, CPT code will be changed and revision made to invoice of next month's fees. Any questions regarding code assignment will be directed to HIMS Coding supervisor. (P) Payment will be made by CPT codes when work is accomplished. Contractor shall review all documentation and billing for work. Contractor shall be responsible for submitting a bill monthly for services provided. Each service provided shall be billed no more than 90 days from the date of service. Invoices from the contractor shall be mailed to the following address: Chief, Fiscal (544/04), WJB Dorn VAMC, 5439 Garners Ferry Road, Columbia, SC 20209. Billings for services furnished to a VA beneficiary under the terms of this contract shall be billing in full. Neither the beneficiary, their insurer, nor any third party shall be billed. (Q) The VA formulary will be used and will be strictly adhered to when prescribing medications. Any prescriptions for nonformulary drugs will be denied and/or replace with one that is included in the formulary. Verbal prescriptions will not be accepted due to error potential. Patients will be informed by contractor that their prescriptions will be filled at the VA, and that the VA cannot reimburse patients for any prescriptions filled outside the VA, unless pre-approved. Formulary will be provided to winning bidder/s. (R) Radiology or Laboratory tests required to treat the patient will be completed at the Dorn VAMC, unless approved by the Director, Primary Care and Subspecialty Medicine at 803-776-4000, X 6818. The following FAR Provisions and Clauses apply to this solicitation: 52.212- Instructions to Offerors - Commercial Items (OCT 2000); 52.212-3 Offeror Representations and Certifications-Commercial Items (JUL 2002); 52.212-4 Contract Terms and Conditions-Commercial Items (FEB 2002) including clauses added by Addendum 52.216-18 "Ordering (OCT 1995); 52.216-19 "Ordering Limitations (OCT 1995); 52.216-22 "Indefinite Quantity (OCT 1995); 52.224-1 "Privacy Act Notification (APR 1984); 52.224-2 Privacy Act (APR 1984); 52.232-18 Availability of Funds (APR 1984); 52.237-7 Indemnification and Medical Liability Insurance (JAN 1997) Note: $1,000.000 per occurrence; 852.237-70 "Contractor Responsibilities (APR 1984); 852.270-4 "Commercial Advertising (NOV 1984); and 852.271-70 "Service Provided Beneficiaries (APR 1984); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (MAY 2002) including clauses incorporated by reference under Section B (1) 52.203-6 Restrictions on Subcontractor Sales to the Government with Alternate 1 (41 U.S.C.253g and 10 U.S.C2403); (11) 52.222-21 "Prohibition of Segregated Facilities (FEB 1999)"; (12) 52.222-26, "Equal Opportunity (E.O. 11246)"; (13) 52.222-35 "Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other eligible Veterans (38 U.S.C. 4212)"; (14) 52.222-36 "Affirmative Action for Workers with Disabilities (29 U.S.C. 793)"; (15) 52.222-37 "Employment Reports on Disabled Veterans and Veterans of Vietnam Era (38 U.S.C. 4212)"; (18) 52.225-1 "Buy American Act -Supplies (41 U.S.C. 10a-10d); (25) 52.232-34 "Payment by Electronic Funds Transfer-Other than Central Contractor Registration (31 U.S.C. 3332). Contractor shall submit a price each procedure by CPT Code, on company letter head and include a completed copy of provision 52.212-3 Representations and Certifications-Commercial Items (JULY 2002) to the Contracting Officer at the address indicated above by close of business October 9, 2002. Fax Quote will be accepted at (706) 481-6741. It is strongly recommended that you complete the solicitation mailing list available on the web site. Any amendments issued to the solicitation will be avialable at the URL address. Offeror is advised that they are responsible for obtaining amendments.
- Web Link
-
RFQ 247-0133-03
(http://www.bos.oamm.va.gov/solicitation?number=247-0133-03)
- Record
- SN00180472-W 20021004/021002213202 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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