SOLICITATION NOTICE
X -- hotel rooms, catering needs, meeting rooms
- Notice Date
- 9/17/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Corporation for National and Community Service, Procurement, Atlantic Service Center, 801 Arch Street, Suite 103, Philadelphia, PA, 19107
- ZIP Code
- 19107
- Solicitation Number
- 02-AT-1106
- Point of Contact
- Anthony Decolli, Grants Management Specialist, Phone (215) 597-0740, Fax (215) 597-4933, - Edward Grossman, Grants Management Officer, Phone (215) 597-2916, Fax (215) 597-4933,
- E-Mail Address
-
adecolli@cns.gov, egrossma@cns.gov
- Description
- The Corporation for National Service, a wholly-owned government corporation intends to award a contract to a qualified vendor in the metropolitan areas of Providence, Rhode Island who can provide lodging, catering and meeting space for an AmeriCorps*VISTA training. AmeriCorps*VISTA is a federal program which places members in low-income communities to mobilize resources and increase the capacity of those communities to solve their own problems. The Early Servic Training (EST) will occur November 6 - 9, 2002. The group will check in on Wednesday, (11/6/02) and check out on Saturday (11/9/2002). We will need 60 - 75 sleeping rooms for three nights with 2 double beds to accommodate double-occupancy and 10 - 15 sleeping rooms for three nights to accommodate single occupancy. The facility MUST COMPLY WITH THE AMERICAN DISABILITIES ACTION AND MUST BE ON THE HOTEL-MOTEL NATIONAL MASTER LIST OF FEMA/UNITED STATES FIRE ADMINISTRATION. The facility selected should be able to accommodate up to 150 people for a group meal. The chosen vendor must be prepared to provide vegetarian, vegan and koseer meals. Approximately 25% of all meals will be vegetarian/vegan; up to 1% will be Kosher. The catering needs will break down as dinner on Day 1. Day 2 Breakfast/lunch/dinner with mid-morning and afternoon breaks. Day 3 breakfast/lunch/dinner with mid-morning and afternoon breaks. Day 4 Breakfast/lunch with mid-morning break. Based on these catering needs, proposals should include a Per Person cost per meal. Additionally, the facility should be able to hold up to 150 people (in rounds) for general sessions and have at least 5 breakout rooms. The breakout rooms must be able to accommodate up to 35 people each (set in rounds) All rooms (General Session and Breakouts) should be set with #2 lead pencils, flipchart package, water service and should be available from 8:00 a.m. to 8:00 p.m. The site selected should provide transportation to/from airport, Amtrak station and hotel. All proposals received must include an explanation of shuttle transportation available and indicate any additional costs, if any. Proposal must also include costs for parking. Specific meeting requirements are as follows: DAY 1 A registration area with a telephone, flipchart package and four (4) six-foot skirted tables and chairs; dinner to accommodate a flow of registrants from 5:00 p.m. until 7:00 p.m. for up to 150 people. For participants arriving before check-in an area should be designated for luggage storage. DAY 2 A registration area with a telephone, flipchart package and four (4) six-foot skirted tables and chairs. Hot breakfast for up to 150 people. A General Session room, set in rounds for up to 150 people. Audio Visual needs may include a large projection screen, a two shelf audio visual cart, a podium, a microphone, a VCR, a slide projector and two (2) flipcharts; up to five (5) Breakout rooms set in rounds, to accommodate up to 35 people each. An afternoon break with beverage and light snack; dinner for up to 150 people. Day 3 A registration area with a telephone, flipchart package, and four (4) six-foot skirted tables and chairs, hot breakfast for up to 150 people. A General Session room set in rounds for up to 150 people. Audio-visual needs, the same as Day 2, a mid-morning break with beverage and light snack. Lunch available to accommodate up to 150 people; up to five (5)breakout rooms set in rounds, to accommodate up to 35 people each. An afternoon break with beverage and light snack. Dinner for up to 150 people. Day 4 A Registration area with a telephone, flipchart package and four (4) six-foot skirted tables and chairs, Hot breakfast for up to 150 people. A General Session room set in rounds for up to 150 people. Audio-visual needs the same as Day 2. A mid-morning brak, with beverage and light snack. Lunch availabale to accommodate up to 150 people. Up to five (5) breakout rooms set in rounds, to accommodate up to 35 people each. Bid proposals MUST INCLUDE THE FOLLOWING INFORMATION TO BE CONSIDERED: 1. Per night sleeping room rate for single and double occupancy (per room) 2. Costs PER PERSON for all catering. Due to our status as a federal corporation, we will only consider food costs which fall within the federal per diem for your area. 3. Charges for meeting space and audio-visual equipment. 4. A description of the shuttle service available and any costs associated with shuttle transportation and parking The solicitation number is 02-AT-1106 and is issued as a Request for Quotation (RFQ) This solicitation and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. The NAICS Code for this requirement is 721110 and the small business size is standard is $5M. The provisions at 52.212.1, Instructions to Offerors-Commercial applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with its offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items applies to this acquistion. The following clauses listed in 52.212-5(b) and (c) are included by reference 52.222-22; 52.222-23, 52.222-41; 52.225-3 and 52.232-34. Proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. Bids should be submitted to Damon Bolden, Training Specialist, Corporation for National and Community Service, 1201 New York Ave., N. W. Washington, D. C. 20025 Phone (202) 606-5000 Ext 581 (voice) and (202)565-2789 (Fax) NOT LATER THAN OCTOBER 4, 2002. Only facilities within the Providence, RI metropolitan area need apply. Contract award is subject to availability of funds. IT IS SUGGESTED THAT BID PACKAGES BE SENT BY AN OVERNIGHT COURIER SERVICE TO AVOID ANY DELAYS IN PROCESSING/INSPECTION BY THE DC POSTAL SERVICE.
- Place of Performance
- Address: metropolitan area of Providence, RI
- Record
- SN00168750-W 20020919/020917213034 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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