SOLICITATION NOTICE
R -- Education Advisor
- Notice Date
- 9/5/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Department of the Air Force, Air Mobility Command, 437th CONS, 101 E. Hill Blvd, Charleston AFB, SC, 29404-5021
- ZIP Code
- 29404-5021
- Solicitation Number
- F38610-02-Q-0003
- Point of Contact
- Kaia Olbino, Contract Specialist, Phone 843-963-5168, Fax 843-963-5183, - Shirley Blue, Contract Specialist, Phone (843) 963-5169, Fax (843) 963-5183,
- E-Mail Address
-
kaia.olbino@charleston.af.mil, shirley.blue@charleston.af.mil
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Request for Quotations are being requested and a written solicitation will not be issued. Solicitation number F38610-02-Q-00003 is a Request for Quotation. This solicitation document and incorporated provisions are those in affect through the Federal Acquisition Circular 97-27. This procurement is 100% set-aside for small business concerns. The North American Industry Classification System Code is 611710. The small business size standard is $5.0 million. The basic contract period is 1 Oct 02- 30 Sep 03 with four option years. The offeror shall provide as a response to this solicitation: 1) a resume detailing relevant training and experience; (2) a list of at least two recent references; (3) a completed price list (ATTACHMENT #1); (4) completed clause 52.212-3 (ATTACHMENT #2) and (5) Transcipts. All responsible sources may submit a quotation, which shall be considered by the agency. Quotes may be submitted in hard copy or electronically, either through e-mail or mail. Regardless of method of delivery, it is the offeror?s responsibility to ensure receipt of the quotes by the time and date stated herein. The requirement is to provide a qualified Education Advisor to perform services in accordance with the statement of work (SOW). STATEMENT OF WORK Non-Personal Services Contract for Human Resource Services Education Advisor. 1. DESCRIPTION OF SERVICES: Non-personal services in support of U.S. Air Force voluntary off-duty education program to include providing academic advisement, information, and guidance plus preparation of documents associated with the services provided and administrative duties as assigned. 2. QUALIFICATIONS: A baccalaureate degree from a regionally accredited American college or university is required. Masters degree and/or 15-30 semester hours in counseling, secondary education or a related discipline is preferred. Excellent customer service skills and verbal communication skills are essential. Appropriate related professional work or volunteer experience of at least 1 year is required. Knowledge of/experience with AF terminology, office procedures, and education programs plus familiarity/facility with WINDOWS NT, Microsoft Word, PowerPoint, Excel and Access is required. Resumes and transcripts shall be submitted with bid packages to the Base Contracting Office. 3. WORK HOURS/DAYS: The government will determine the number of units to provide the services identified in this Statement of Work and will notify the contractor with the intended schedule no later than 24 hours prior to the designated work unit. Normally a minimum of FIVE units will be worked per week. Units will not be worked on federal holidays or when the office is closed or outside the normal work hours of 0730-1630 M-F. Occasionally, at the request of the Chief, Education Services Flight (CESF) /or designee, two units may be scheduled in the same workday (0800-1200 hrs and 1230-1630 hrs). It is estimated that five (5) units will be required per week and that each unit will require 4 hours. Individual units may be scheduled to cover the designated lunch period, 1100-1300, Monday through Friday. Exact days and times of services may be jointly determined by contractor and government in advance and may be modified by mutual agreement according to changing program needs. 4. GUIDELINES: All tasks shall be accomplished in accordance with AFI-36-2306 and all other pertinent Air Force, Air Mobility Command, DANTES and local command policies and publications. Contractor will have read AFI-36-2306 and will become thoroughly familiar with the CCAF Handbook and Counselors Guide, as well as all on base schools and degree programs, preferably prior to but no later than the first week of employment. The AFIs will be made available upon request (available through on-line reference material. The handbook, guide and school catalogs are available in the Education Services Office. 5. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS A. Employee must meet all necessary requirements for base LAN computer access and must complete periodic SATE training as required. B.Security Training. The CESF or designee ensures all contractor employees receive initial and recurring security education training from the sponsoring agencies security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program. C. Weapons, Firearms, and Ammunition. Contractor is prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Charleston, AFB. D. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. E. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment. F.Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. G. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. (1) The contractor shall immediately report lost or duplicated keys. (2) In the event keys, other than master keys are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system and the total cost deducted from the monthly payment due the contractor. (3) The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor?s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas. 6. SPECIAL REQUIREMENT: Contractor must inform the CESF or designee of anticipated absence from a scheduled unit at least 24 hours prior to scheduled absence except in emergency situations. Non-emergency leave of 1 week or more must be scheduled with the CESF at least 2 weeks in advance and may not exceed two weeks at a time with a maximum of 4 weeks in one fiscal year. Leave will not be scheduled 2 weeks prior to the end of on base college registration periods or while one or more GS9 counselors is on leave or TDY. 7. MATERIALS AND EQUIPMENT: The government will provide all necessary equipment, supplies and materials to include workstations, computer (with internet access), telephone and other materials and equipment mutually agreed to fulfill the requirements of this contract. 8. SPECIFIC TASKS: a. Advises active duty AF personnel on all programs available through voluntary off-duty education, the Community College of the Air Force (CCAF), Defense Activity for Non-Traditional Education Support (DANTES), AF Institute of Advanced Distributive Learning (AFIADL), officer accession programs and other educational support programs as required. Keeps the education personnel current on all program and catalog changes and advises affected students promptly. b. Advises AF personnel of Professional Military Education (SNCOA, SOS, AFIT, ACSC, AWC) programs available for enlisted personnel and officers by correspondence, in residence or seminar format and assists them in registering for appropriate programs. c. Provides information and required forms to prospective applicants of specialized AF programs to include (but not necessarily limited to): Operation Bootstrap Permissive/Non-permissive TDY, AECP, LEAD, SOAR, AFROTC/ASCP, and OTS. Performs preliminary check for accuracy and completion of application package. The contractor will assist applicants with determination of their grade point average (GPA) requirement according to specific program guidelines. Refers applicants to education counselor for final check of package prior to mailing. d. Provides information regarding Air Force tuition assistance, VA education benefits, federal financial assistance programs, local scholarships, and Air Force Aid Society grants to all eligible personnel. Assists students with completion of all applicable forms/applications. Processes AF TA forms via the AFAEMS software program. e. Refers students to the appropriate academic institution representative for registration and enrollment in courses or programs that pertain to their education goals. f. Must be thoroughly familiar with the DANTES test program and advises students of DANTES tests that are applicable to their programs of study. Administers and interprets pre-tests and non-timed interest and placement tests as appropriate to the individual counseling process. g. Assists AF students in changing education level codes by preparing appropriate correspondence, forms, and academic documentation required to update individual AF personnel records with their current educational status. After document verification by an ESC or designee, forwards information to the appropriate agency via mail, fax, or computer, as available. h. Conducts follow-up activities (phone calls, mail-outs, emails) to ensure individual student educational objectives are being met. i. Responsible for preparing all necessary correspondence and forms and maintains related records and logs required to support all aspects of job tasks. Also maintains statistical data as required by the Chief, Education Services Flight and assists with reports and other administrative tasks as requested. j. Plans and executes semiannual CCAF graduation ceremonies. Provides ESO with detailed timeline of graduation-related activities at least 3 months in advance of graduation dates. Provides weekly updates via email up to the day of the ceremony. Performs administrative follow-up including thank you letters and an after-action report. k. Maintains a by-name and date record showing advisement or counseling sessions conducted and submits in person to the CESF at the Education Center, along with the invoice at the end of each month. l. Uses the Air Force Automated Education Management System (AFAEMS) to maintain individual student records. m. Helps out at the front desk with walk-in and phone customers as needed. n. Assist with publishing a periodic Education newsletter, updating Education Center handouts as needed, and maintaining the local EDUCATION SERVICES OFFICE/DPE web site. o. Assists with annual recruitment campaigns for ACSC and AWC on base seminars. Assist the EDUCATION SERVICES OFFICE with the necessary logistics (classrooms, material support, etc) to conduct the on base seminars. p. Assists with accounting spreadsheet entries, TA form verifications, monthly metrics, publicity materials, survey collection and compilation, filing and other program-related administrative work as needed. The following clauses and provisions are incorporated and will remain in full force in any resultant award. The following clauses/provisions are applicable: FAR 52.212-1 - Instructions to Offerors ? Commercial Items is applicable to this solicitation. The provisions at FAR 52.212-2 - Evaluation ? Commercial Items is applicable to the solicitation and blanks in (a) are completed as follows: price, technical capability, and past performance, with technical capability and past performance when combined being greater in importance than price. The Government reserves the right not to award to the lowest price. Award of this acquisition will be based on the Best Value to the Government. Offeror shall include with their offers a completed copy of the provision at FAR 52.212-3 - Offeror Representation and Certifications ? Commercial Items. FAR clauses 52.212-4 - Contract Terms and Conditions ? Commercial Items, and 52.219-6 - Total Small Business Set-Aside are applicable to this solicitation. FAR clause 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders ? Commercial Item are incorporated by reference, however, for paragraphs (b) the following clauses apply: 52.222-21 - Prohibition of Segregated Facilities; 52.222-26 - Equal Opportunity; 52.222-35 - Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36 - Affirmative Action for Worker with Disabilities, 52.222-37 - Employment Report on Disable Veterans and Veterans of the Vietnam Era, 52.232-33 - Payment by Electronic Funds Transfer ? Central Contractor Registration; 52.217-5 ? Evaluation of Options, 52.217-8 ? Option to Extend Services, with the last sentence completed as follows: ?within 15 days of expiration of contract?, and 52.217-9 ? Option to Extend the Term of the contract, with paragraph (a) completed as follows: ?15 days? and paragraph (c) completed as follows: ?5 years?, are applicable to this solicitation. DFARS clauses 252.204-7004 - Required Central Contractor Registration (CCR): 252.204-7003- Control of Government Personnel Work Product; 252.246-7000 ? Material Inspection and Receiving Report; and AFFAR 5352.242-9000 ? Contractor Access to Air Force Installations are applicable to this solicitation. The full text of these clauses and provisions may be assessed electronically at website http//farsite.hill.af.mil. Responses to this Request for Quotation (RFQ) must be received by Monday 16 September 02, no later than 4:30 p.m. Eastern Standard Time at the 437th Contracting Squadron, 101 E. Hill Blvd, Charleston AFB SC 29404-5021. Responses should be marked with the solicitation number F38610-02-Q-0003 and addressed to Kaia Olbino. Vendors not registered in the Central Contractor Registration (CCR) database prior to award will not be eligible for award. Vendors may register for CCR by calling 1-800-334-3414 or register on line at www.CCR2000.com. For more business opportunities visit Web site http://www.selltoairforce.org. Additional opportunities can be found at Web sites http://www.sba.gov; and http://437contracting.charleston.af.mil. For questions concerning this solicitation contact Kaia Olbino, Contract Specialist, 843-963-5168, fax 843-963-5183, or e-mail kaia.olbino@charleston.af.mil. . NOTE: The additional attachments mentioned in the above solicitation will be posted on this website within the next two days.
- Place of Performance
- Address: 101 W HIll Blvd, Charleston AFB, SC
- Zip Code: 29404
- Country: US
- Zip Code: 29404
- Record
- SN00158628-W 20020907/020905213638 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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