SOLICITATION NOTICE
X -- rental of hotel rooms, meeting space and catering
- Notice Date
- 3/20/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Corporation for National and Community Service, Chief Financial Officer, Atlantic Service Center, 801 Arch Street, Suite 103, Philadelphia, PA, 19107
- ZIP Code
- 19107
- Solicitation Number
- AT-02-813
- Response Due
- 4/20/2002
- Archive Date
- 5/5/2002
- Point of Contact
- Anthony Decolli, Grants Management Specialist, Phone (215) 597-0740, Fax (215) 597-4933, - Edward Grossman, Grants Management Officer, Phone (215) 597-2916, Fax (215) 597-4933,
- E-Mail Address
-
adecolli@cns.gov, egrossma@cns.gov
- Description
- The Corporation for National & Community Service, a wholly-owned government corporation intends to award a contract to a qualified vendor in the metropolitan area of Providence, Rhode Island, who can provide lodging, catering and meeting space for an AmeriCorps*VISTA training. AmeriCorps*VISTA is a federal program which places members in low-income communities to mobilize resources and increase the capacity of those communities to solve their own problems. The Pre-Service Orientation (PSO) will occur August 13 to 16, 2002. The group will check in on Tuesday (8/13/2002) and check out on Friday (8/16/2002). We will need 50 to 75 sleeping rooms for threenights with 2 double beds to accommodate double occupancy and 25 to 40 sleeping rooms for three nights to accommodate single occupancy. The facility must comply with the American Disabilities Act and should be on the Hotel-Motel National Master List of FEMA/United States Fire Administration. The facility selected should be able to accommodate up to 200 people for a group meal. The chosen vendor must be prepared to provide vegetarian, vegan and kosher meals. Approximately 25% of all meals will be vegetarian/vegan; up to 1% will be Kosher. The catering needs will break down as dinner on Day 1. Breakfast/lunch/dinner with mid-morning and afternoon breaks on Day 2; breakfast/lunch/dinner with mid-morning and afternoon breaks on Day 3; and breakfast/lunch with mid-morning break on Day 4. Based on these catering needs, proposals should include a Per Person cost per meal. Additionally, the facility should be able to hold up to 250 people (in rounds) for General Sessions and have at least 7 breakout rooms. The breakout rooms must be able to accommodate up to 35 people each (set in rounds). All rooms (General Session and Breakouts) should be set with #2 lead pencils, two flipcharts, water service and should be available from 8:00 a.m.to 8:00 p.m. The site selected should provide transportation to/from airport, Amtrak station and hotel. All proposals received must include an explanation of shuttle transportation available, and indicate additional cost, if any. Proposals must also include cost for parking. The specific meeting requirements are as follows: DAY 1. A registration area with a telephone, and five (5) six-foot skirted tables and chairs; dinner to accommodate a flow of registrants from 5:00 p.m. until 7:00 p.m. for up to 200 people. For participants arriving before check-in, an area should be designated for luggage storage. DAY 2. A registration area with a telephone, and five (5) six-foot skirted tables. Hot breakfast for up to 200 people; two General Session rooms (1) set in rounds for up to 150 people and (2) set in rounds for up to 50 people. Audio-visual needs may include a large projection screen, a two shelf audio-visual cart, a podium, a microphone, a VCR, a slide projector, and four (4) flipcharts for each General Session room,;up to seven (7) breakout rooms set in rounds to accommodate up to 35 people each. An afternoon break with beverage and light snack. Dinner for up to 250 people. DAY 3 A registration area with a telephone, and five (5) six foot skirted tables and chairs. Hot breakfast for up to 200 people. Two General Session rooms (1) set in rounds for up to 150 people and (2) a General Session room set in rounds for up to 50 people. Audio-visual needs, the same as Day 2. A mid-morning break with beverage and light snack. Lunch available to accommodate up to 200 people. Up to seve (7) breakout rooms set in rounds, to accommodate up to 35 people each. An afternoon break with beverage and light snack. Dinner for up to 200 people. DAY 4 A registration are with a telephone and five (5) six-foot skirted tables and chairs. Hot breakfast for up to 200 people. Two General Session rooms (1) set in rounds for up to 150 people and (2) set in rounds for up to 50 people. Audio-visual needs, the same as Day 2. A mid-morning break with beverage and light snack. Lunch available to accommodate up to 200 people. Up to seven (7) breakout rooms set in rounds to accommodate up to 35 people each. BIDS MUST INCLUDE THE FOLLOWING INFORMATION TO BE CONSIDERED: (1) Per night sleeping room rate for single and double occupancy (per room) (2) Costs PER PERSON for all catering. due to our status as a federal corporation, we will only consider food costs which fall within the federal per diem rate for your area. (3) Charges for meeting space and audio-visual equipment (4) A description for the shuttle service available and any costs associated with the shuttle transportation and parking. The solicitation number is AT-02-813 and is issued as a request for a quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-27. the NAICS Code for this requirement is 721110 and the small business size standard is $5M. the provisions at 52.212.1, Instructions to Offerors-Commercial applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with its offer. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. The clause 52.212-4, Contract Terms and Conditions-Commercial Items applies to this asquistion. The clause 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52.212-59B) AND (C) ARE INCLUDED BY REFERENCE: 52.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225-3 AND 52-232-34. Proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposer with the Government and sent to the address in this announcement. BIDS SHOULD BE SUBMITTED TO: Mr. Damon Bolden, Training Specialist, Corporation for National & Community Service, 1201 New York Ave., NW, Washington, D. C. 20525. Phone number is (202) 606-5000 ext 581 and fax number is (202)565-2789 NO LATER THAN APRIL 20, 2002. Only facilities within the Providence, Rhode Island metropolitan area need apply. contract award is subjet to availability of funds.
- Record
- SN00045494-W 20020322/020320213043 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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