SOURCES SOUGHT
Q -- DCMA Occupational Health, Medical Surveillance and Health Promotion & Wellness
- Notice Date
- 1/14/2002
- Notice Type
- Sources Sought
- Contracting Office
- Defense Contract Management Agency, Defense Contract Management Agency, DCMA Procurement Center (DCMAC-W), ATTN DCMAC-W 6350 Walker Lane Suite 300, Alexandria, VA, 22310-3241
- ZIP Code
- 22310-3241
- Solicitation Number
- DCMA01-02-R-0001
- Response Due
- 1/31/2002
- Point of Contact
- Kevin Conneen, Contracting Officer, Phone (703) 428-0995, Fax (703) 428-3435, - Christine Jiongco, Contract Specialist, Phone 703 428-1546, Fax null,
- E-Mail Address
-
kconneen@hq.dcma.mil, cjiongco@hq.dcma.mil
- Description
- necessary credentials, such as resumes, licenses, and certification associated with his or her position in their proposal shall be provided to the Contracting Officer (KO). Physicians who will provide services must be properly licensed to practice medicine in the states or locations where the services are provided. A board-certified Occupational Health Physician (OHP) must oversee the program. The board-certified Physician shall act as a Medical Review Officer and shall have a Doctor of Medicine degree or Doctor of Osteopathy degree and be appropriately licensed for the respective state. Nurses shall be graduates of accredited nursing programs and licensed to practice in the respective state/location. They shall be capable of performing portions of physical examinations such as, but not limited to phlebotomy, blood pressure, EKG, vision, hearing, and spirometry; administering immunizations, inoculations, and medications; maintaining records in accordance with the contract; counseling employees on varied health subjects (e.g., such as but not limited to nutrition, communicable diseases, and home care of injuries/illnesses). The nursing staff shall also have the capability to support the OSH staff in conducting ergonomic surveys, providing resultant recommendations, supporting hearing conservation program through medical examinations and fit testing of hearing protection equipment, and supporting the respiratory protection program through medical examinations and fit testing of respirators. The HP&W professionals shall have credentials or certifications to perform health education, training, health risk assessments and screenings, counseling, promotion, as appropriate. At a minimum, all services provided under this contract shall comply with applicable OSHA standards. All interpretations of standards involving OSHA compliance shall rest with the COR. Shall Manage Medical Surveillance Process. The medical surveillance process includes collection of pertinent data, evaluation of the data, occupational health review and determination of medical service requirements, accomplishment of those requirements, and subsequent occupational health review of the results with recommended actions. Shall design a web-based Data Collection Form (DCF) for collection of exposure data. DCFs will be collected electronically from employees within 30 days of employment or reassignment, and annually by birth date. Employees must receive a DCF in sufficient time prior to birth month to permit timely completion and submission of the form for all exams to be conducted during the employee's birth month. The DCF will be matched to the current databases. The DCF data elements are listed at Appendix C. Unless otherwise determined by the COR, execution of the DCF will be accomplished during the first year of the contract awards birth month. Shall complete the appropriate action required by the medical exam results such as Medical Status Reports, Notification Letters to employees/supervisors/safety managers, annotations to the Employee Medical File (EMF), etc. Shall provide the ordering official with a weekly summary of services and costs incurred under the purchase card system. Ordering officials will provide the COR a monthly summary of all services. Shall assure that accredited laboratories are used for all medical analyses. Shall provide medical evaluations to support various personal protective equipment requirements such as confined space entry, respirator clearance, laser exposure, etc. Shall provide trend analysis of medical exam results to support recommendations for similar exposure groups. Shall provide Board-Certified OHP review of all OH/MS medical record input. Shall maintain and Operate Medical Surveillance and Health Promotion and Wellness Databases. Shall maintain MS database to include exposure intake data, screening recommendations, medical status, timelines, and disposition. Currently there are two databases in use at DCMA - one maintained by DCMA E and the other by DCMA W. Data from these databases shall be migrated to the contractor's database. Each of the DCMA databases use an NT server, windows-based technology with SQL architecture and Oracle connectivity. Shall maintain HP&W database to include Health Risk Appraisals (HRAs), medical screening exams, education & training events, health fairs, and immunizations. Shall provide access to the database for designated personnel such as the COR and ordering officials. The COR for OH/MS shall have access to the database for the purpose of executing programmatic ad hoc queries and reports. Shall provide for database evolution. The Government shall own the data in the database. It is expected that additional data elements, queries, and reports may be necessary and that the contractor will propose how they will adapt to changes for an evolving database. Appendix E provides a synopsis of required reports. Additional reports may be required as identified requirements arise. Shall Maintain Employee Medical Files and Records. Shall maintain a repository for all official OH/MS medical records in accordance with 29CFR1910, DLAR 1444.5 reference for EMF requirement, or DoD level. All official medical records are property of the Government and will be returned to DCMA at contract end and all other similar, related, and duplicative records/reports/data shall be destroyed. Shall provide a Board-Certified OHP review of all medical record input. Shall assure medical records and files are maintained in accordance with the Privacy Act of 1974 and subsequent amendment requirements. This includes transfer to the next duty station for all employees. Assure appropriate transfer of the EMF to the respective Federal Records Center upon employee termination or retirement. Shall assure employee medical records include OH/MS and HP&W medical services. Identify separate records for OH/MS and HP&W medical services. Shall Provide Occupational Health Services. Shall provide Health Hazard Assessments (HHAs) as ordered. This includes testing and air monitoring at field sites for occupational hazards such as chemical, biological, and physical exposures, confined spaces, noise, indoor air quality, water, radiation, and ergonomics. Shall provide HHA results in form and timeframe as ordered by the designated officials. Shall provide analytical studies, results, and reports required. All required analyses are provided in accordance with National Institute for Occupational Safety and Health (NIOSH) approved methods at accredited labs. Shall maintain equipment in accordance with manufacturer's recommendations and/or industry standards for all equipment used in performance of all HHAs, medical testing, and other operations. Shall Provide Related Consultations. Shall provide various consultations related to OH such as American Disability Act reasonable accommodations and fitness-for-duty guidance. The OHP shall conduct fitness for duty physicals within 5 working days from date of the ordering official request. The ordering official shall provide descriptions of the job requirements for those employees identified as requiring fitness for duty exams. A psychiatric evaluation or the services of other practitioners may be required as part of this exam. A written narrative shall be provided by the OHP or any subcontractor used for a referral service within 5 working days of the evaluation. Shall Provide a Health Promotion & Wellness Services Plan to provide the following services. Shall provide HP&W services at facilities arranged for by the contractor. Provision of HP&W services at DCMA sites is encouraged with the proper coordination and advance planning. Low population density sites (< 30 employees) can be consolidated with no more than 1-hour (one-way) travel time. Include provision for services described below at DCMA HQ. Contractor shall offer services based upon the following personnel factors:
- Web Link
-
Link to FedBizOpps document.
(http://www.eps.gov/spg/DCMA/DSPPMRO/DCMAC-W/DCMA01-02-R-0001/listing.html)
- Place of Performance
- Address: World-Wide
- Record
- SN00044696-F 20020320/020318214337 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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