SOLICITATION NOTICE
B -- Preparation of sanitary
- Notice Date
- 1/15/2002
- Notice Type
- Solicitation Notice
- Contracting Office
- Environmental Protection Agency, Usepa R8 T&Ms Grants Audits & Procurement Program, 999 18th St Ste 300, Denver, CO 80202
- ZIP Code
- 80202
- Solicitation Number
- RFQ-CO-02-00005
- Response Due
- 2/1/2002
- Archive Date
- 3/1/2002
- Point of Contact
- Point of Contact, Maureen Martin, Purchasing Agent, Phone (303) 312-7089
- E-Mail Address
-
Email your questions to U.S. Environmental Protection Agency
(martin.maureen@epa.gov)
- Description
- NAICS Code: 541620 Request for Quotations The U. S. Environmental Protection Agency, Region VIII Office, is soliciting quotations from individuals and companies that may have the qualifications to complete several technical assistance activities for the Wyoming public water system supervision (PWSS) program. If you are interested in submitting a quote, please include the following: (1) A statement of qualifications which should be brief, but should include the resumes of the staff who would be completing the SOW tasks. When listing these qualifications, please identify staff experience in working with public water systems (PWSs) , either as a consultant or as a PWS operator. Please also list all relevant degrees that the staff may have. (2) A statement of staff availability. EPA is particularly interested in knowing how much lead time a contractor would need to respond to individual work requests. It is important that those submitting quotations be able to visit a site on very short notice, particularly when problems, such as bacterial contamination, should arise at a PWS facility. (3) The fully-loaded hourly rate(s) of the staff person(s) who would do the work. Under this contract, billing will be done as hourly rates plus expenses. All indirect costs and administrative costs must be folded into the hourly rate. Expenses are limited to those incurred by the field staff while performing their duties, or in the preparation and delivery of contract reports (such as xeroxing, photo development, and postage) (4) A list of any public water systems that the contractor currently retains as a client. Also, please note which staff currently act as PWS operators for any Wyoming public water system. (NOTE: This information will not necessarily disqualify a candidate from consideration). The full package should be no more than 20 pages in length. Please submit this information to Maureen Martin at the address listed below. U. S. EPA, Region VIII (8TMS-G) 999 18th Street, Suite 300 Denver, CO 80202-2466 Quotations may also be emailed to martin.maureen@epa.gov or faxed to (303)312-6339 or (303)312-6363. Please submit your quotation by February 1, 2002. Please note that more than one award may be made from this solicitation, based on geographic location. (As mentioned in Item # 2 above, it is imperative that the contractors be able to respond quickly in the event of an emergency at a public water system.) Awards will be made based on price and best value. To determine best value, EPA will evaluate the quotations using the following criteria: (1) Technical expertise and familiarity with the structure and operations of drinking water systems (2) Geographic location of field staff (3) Familiarity with the National Primary Drinking Water Regulations (40 CFR Part 141) (4) Ability to respond to individual work requests in a timely manner (5) The proposed hourly rate and associated expenses (6) Past performance, for those contractors who have completed tasks in this Statement of Work under previous contracts; or past performance on other similar kinds of work. Please submit questions regarding this request for quotes in writing to Maureen Martin, Contracting Officer, US EPA Region 8 at martin.maureen@epa.gov. STATEMENT OF WORK: Preparation of Sanitary Surveys for Wyoming Public Water System Regulatory Program Purpose The purpose of this contract is to procure field services for the Wyoming public water system (PWS) regulatory program. Background The National Primary Drinking Water Regulations (40 CFR Part 141) require all PWSs to routinely monitor for bacterial and chemical contaminants, and to meet certain treatment technique requirements. The PWS regulatory program is implemented by the Municipal Systems Unit in the U. S. EPA Region VIII office in Denver, CO. As implementing agency for the Wyoming PWS regulatory program, EPA Region VIII has several responsibilities. Some of these require personnel to conduct field investigations at Wyoming facilities: (1) EPA must make sure that a sanitary survey (an inspection that emphasizes technical assistance rather than enforcement) is conducted at each Wyoming PWS once every three-to-five years. (2) There may be some water systems in Wyoming that meet the legal definition of a public water system, but have not been notified by EPA. These systems need to be identified and their names entered into the PWS regulatory database at EPA. (3) On occasion, it is also necessary to confirm that a PWS has actually completed all the steps necessary to allow it to be "deactivated" (i.e., no longer meets the legal definition of a "public water system"). It is also occasionally necessary to confirm that a PWS has completed all of the actions mandated in an administrative order. In both instances, the best way to make these confirmations is to visit the facility, take photographs, and possibly collect water samples. Because EPA Region VIII is located in Denver, it is difficult to send Agency personnel to Wyoming to conduct all of the sanitary surveys that must be completed each year. For this reason, the Region is soliciting proposals from contractors. Responsibilities (1) Site visits to public water systems, and completion of sanitary surveys at these sites. At the beginning of the contract year, the Work Assignment Manager will send the contractor a list of Wyoming PWSs that must have sanitary surveys completed. After receiving this list, the contractor will conduct the sanitary surveys at the assigned facilities and prepare a written report for each one. The scheduling of these survey visits is left to the discretion of the contractor. However, EPA reserves the right to designate certain surveys as "high priority;" these must be completed as quickly as possible. All of the survey visits must be completed by December 31, 2002. Prior to visiting any facility, the contractor will obtain copies of any well logs for that public water system from the Wyoming State Engineer's Office. If the contractor has any problems obtaining these copies, he/she will discuss this with the Work Assignment Manager. The sanitary survey reports must have the following features: ? They must use a standardized format specified by EPA Region VIII, and they must be provided in a WordPerfect format. ? They must include at least one color photo of each source, treatment and storage facility at the public water system. It is preferable that these photos be taken with a digital camera, and that they be sent electronically, along with the survey report. ? They must include an updated schematic of the PWS, which shows any changes made in system configuration. EPA Region VIII will provide the contractor with a paper copy of each schematic before the contractor makes the site visit. It is then the responsibility of the contractor to mark up the schematic as appropriate, and get the PWS operator's signature on the page (to confirm that he/she agrees with the changes; or, agrees that no changes have been made to the system configuration). ? The text at the end of the report (the "summary" section) must include a brief summary of any deficiencies found at the facility, and some recommendations on how to correct them. ? For each sanitary survey completed at public water systems that use ground water, the contractor must fill out a "ground water under the direct influence of surface water" screening form (which will be provided by EPA). ? Latitude/longitude measures will only be collected if there has never been a measure previously taken for a system's source. To collect any lat/long, the contractor must demonstrate to the Work Assignment Manager that they can take measurements to within 25 meters of accuracy. Each sanitary survey report must be e-mailed to the contract's Work Assignment Manager within 30 days after the site visit. The accompanying photos can either be e-mailed (e.g., those from a digital camera) or mailed. The hand-corrected and signed schematics must be mailed back to the Work Assignment Manager. If, during a sanitary site visit, the contractor discovers conditions at a public water system that could pose an immediate risk to public health, he/she will immediately contact the Work Assignment Manager by telephone to inform her of these conditions. The contractor will also give highest priority to getting this report completed and e-mailed to the Work Assignment Manager. (2) Identification of potential PWSs that are not currently on EPA's inventory of regulated systems. This task can be accomplished while traveling to assigned sites. Here, the contractor is requested to watch for any new facility developments that might meet the definition of a public water system, and to report these systems to EPA. (EPA will provide the contractor with a current list of existing PWSs.) (3) Site visits to confirm completion of specified actions. At the written request of the Work Assignment Manager, the contractor will visit PWS facilities, take photos and collect other pertinent information to confirm that a PWS has completed the actions either: (1) mandated in a administrative order; or (2) necessary to allow that PWS to be deactivated. The contractor will send EPA a summary report within 30 days after the visit. Additional Requirements (1) For all site visits, the contractor will inform the PWS operator that they are contract employees (not EPA employees) who have been hired by EPA to provide various forms of technical assistance. At all times, the contractor will be courteous to the PWS operators and will suggest, but not insist, that the PWS operators follow advice given during the visit. (2) If the contractor observes that a PWS is not complying with any of the drinking water regulations, the contractor will immediately inform EPA. (3) Some written work requests will require an expedited response, particularly in the case of drinking water emergencies. (4) All work performed by the contractor will be done in accordance with pertinent Occupational Safety and Health Administration requirements. Duration of contract The contract will be in place from the award date until January 31, 2003 Billing The contractor will submit monthly invoices to EPA, which lists the number of hours and expenses. All hourly charges must be for field work, or for any activities associated with field work (such as travel, per diem, lab analyses for drinking water samples, report preparation, xeroxing, photo development, and postage). Unless prior written approval is obtained by the Contracting Officer and the Work Assignment Manager, this contract will not fund any administrative or indirect charges, including QA review of the reports by anyone other than the field personnel. All indirect charges must be considered in the proposed hourly rate. All expenses will be itemized and must be in accordance with EPA cost reimbursement policies. All travel and per diem charges must be made at the same rates as those allowed EPA personnel.
- Record
- SN20020117/00014917-020116090735 (fbodaily.com)
- Source
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